AI voice assistants

A voice assistant takes recurring calls and shares clear cases with your team.

About this solution

Simple calls are recorded, status questions answered, or callbacks prepared while you're working on the project. Complicated conversations continue to go to people.

Phone is important, but it keeps tearing small teams out of work. Often it is about the same things: status, callback request or what documents are needed.

We build a voice assistant for one clear call reason. It understands the request, asks follow-up questions, and can involve calendar, knowledge base, or CRM; speech becomes technology only after the value is clear.

We can host the solution, run it on your own on-premises hardware, or operate it in a German cloud. Together we define what is recorded, when handoff happens, and who has access.

How it fits together

First we clarify the bottleneck, then we build this solution and connect it to the tools your team already uses.

01
Wissen
The assistant needs clear answers and rules.
02
Hier
Sprache
Calls are captured, understood, and structured.
03
Connect
Calendar, CRM, tickets, or phone system are connected.

What this can look like

Typical situations from consulting, engineering, and technical teams. Not client case studies.

Beispiel 01

Engineering office

Ausgangslage

Clients call about status, rescheduling, and follow-ups while the team is already in a conversation.

Ergebnis

Voice assistant for appointment requests and callback notes, with handoff to the team for special cases.

Beispiel 02

Boutique consultancy

Ausgangslage

Customers ask about project status or required documents while the team is deep in work.

Ergebnis

Phone assistant for status and callback prep, with a note in the case or callback list.

Use cases

Capture appointment requests and callback asks
Answer status and standard questions
Pre-qualify requests and forward them
Hand phone notes straight into cases

Integrations

Phone systems and voice platforms
CRM and tickets
Kalender
Wissensdatenbanken

Implementation

Week 1–2: You name common call reasons and handoff rules
Week 3–5: We build dialog logic and knowledge access
Week 6–8: Phone, calendar, or CRM are connected
Week 9–10: Test calls, tuning, and go-live

FAQ

Is a voice assistant too much for a small front desk?

Not if the same calls keep interrupting. We start with a narrow need such as appointment request, callback note, or status question.

How is the fixed price set?

Price depends on call reasons, phone integration, data access, and testing effort. Before build, the first conversation scope is clearly described.

Where are calls and data processed?

Options are hosting with us, your own hardware, or a German cloud. Recording, storage, and deletion are clearly defined.

Do we need IT, and who maintains the assistant?

To start you mainly need conversation knowledge. We can take ongoing adjustments, monitoring, and new dialog rules.

Does this replace our existing business software?

No. The assistant captures requests and hands data to existing systems or your team.

Often pairs with

All services

Book a free intro call

“In 30 minutes we clarify which asset — knowledge, relationships, specifications — justifies a system, and what the smallest useful slice is.”

Julius Haring, founder of aixRun
No obligation and free. One contact from idea to running system.

Free intro call 01516 7732274 [email protected]Contact form

About this solution

Simple calls are recorded, status questions answered, or callbacks prepared while you're working on the project. Complicated conversations continue to go to people.

Phone is important, but it keeps tearing small teams out of work. Often it is about the same things: status, callback request or what documents are needed.

We can host the solution, run it on your own on-premises hardware, or operate it in a German cloud. Together we define what is recorded, when handoff happens, and who has access.

What this can look like

Typical situations from consulting, engineering, and technical teams. Not client case studies.

Beispiel 01

Engineering office

Ausgangslage

Clients call about status, rescheduling, and follow-ups while the team is already in a conversation.

Ergebnis

Voice assistant for appointment requests and callback notes, with handoff to the team for special cases.

Beispiel 02

Boutique consultancy

Ausgangslage

Customers ask about project status or required documents while the team is deep in work.

Ergebnis

Phone assistant for status and callback prep, with a note in the case or callback list.

FAQ

Is a voice assistant too much for a small front desk?

Not if the same calls keep interrupting. We start with a narrow need such as appointment request, callback note, or status question.

How is the fixed price set?

Price depends on call reasons, phone integration, data access, and testing effort. Before build, the first conversation scope is clearly described.

Where are calls and data processed?

Options are hosting with us, your own hardware, or a German cloud. Recording, storage, and deletion are clearly defined.

Do we need IT, and who maintains the assistant?

To start you mainly need conversation knowledge. We can take ongoing adjustments, monitoring, and new dialog rules.

Does this replace our existing business software?

No. The assistant captures requests and hands data to existing systems or your team.

Book a free intro call

“In 30 minutes we clarify which asset — knowledge, relationships, specifications — justifies a system, and what the smallest useful slice is.”

Julius Haring, founder of aixRun
No obligation and free. One contact from idea to running system.

Free intro call 01516 7732274 [email protected]Contact form