AI document analysis

Document analysis reads out recurring documents and passes on the data for review.

About this solution

Invoices, forms and order data from PDFs are read out and made available for approval. Your team checks the fields, doesn't type them anymore.

Paperwork eats up time, especially when invoices, delivery notes, applications or photos are first sorted and then transferred to a system. Errors often occur when typing under time pressure.

We are building a readout route for a clear document type. The AI recognizes fields such as name, amount, date, positions or free texts; rules check plausibility before data continues.

We can host the processing, run on our own hardware in the company or in a German cloud. Together we determine which documents are stored and when people check.

How it fits together

First we clarify the bottleneck, then we build this solution and connect it to the tools your team already uses.

01
Consult
Together we select document type, fields and test steps.
02
Hier
Reading
PDFs, scans and photos are structured.
03
Offer
The checked data ends up in Workflow, ERP or DMS.

What this can look like

Typical situations from consulting, engineering, and technical teams. Not client case studies.

Beispiel 01

engineering and design department

Ausgangslage

Supplier invoices and delivery notes arrive by email, are printed and later transferred to the office program.

Ergebnis

Selection for invoice data with inspection view and transfer to accounting or shared folder.

Beispiel 02

Engineering office

Ausgangslage

Measurement sheets, checklists and customer templates end up in the mailbox as a scan or photo.

Ergebnis

Document recognition for customer data and form status, with list for manual review.

Use cases

Read out invoices, delivery notes and receipts
Sort forms and apply fields
Classify receipts from mail or scan folder
Mark errors and missing information for testing

Integrations

DMS, SharePoint, cloud storage
ERP and CRM
real mailboxes
n8n and workflow tools
REST APIs

Implementation

Week 1: You provide sample receipts and target fields
Week 1–2: We build selection, testing and storage
Week 3–4: We connect systems and test real inputs

FAQ

Is it worth it with just a few documents?

If it's just a few receipts a month, often not. It is exciting when the same documents regularly arrive or mistakes when typing are expensive.

How does a fixed price come about?

We start with a document type, fixed fields, and sample files. Exactly this scope is calculated; other document types will be added later.

Where are sensitive documents processed?

Depending on your needs with us, on your own hardware in the company or in a German cloud. Access, storage and deletion will be clarified in advance.

Do we need an IT department and maintenance?

No, but someone needs to know sample receipts and the target system. Maintenance includes new layouts, field changes and technical updates.

Does this replace our accounting or professional program?

No. The analysis provides structured data and test proposals, the existing specialist software remains the leading system.

Often pairs with

All services

Book a free intro call

“In 30 minutes we clarify which asset — knowledge, relationships, specifications — justifies a system, and what the smallest useful slice is.”

Julius Haring, founder of aixRun
No obligation and free. One contact from idea to running system.

Free intro call 01516 7732274 [email protected]Contact form

About this solution

Invoices, forms and order data from PDFs are read out and made available for approval. Your team checks the fields, doesn't type them anymore.

Paperwork eats up time, especially when invoices, delivery notes, applications or photos are first sorted and then transferred to a system. Errors often occur when typing under time pressure.

We are building a readout route for a clear document type. The AI recognizes fields such as name, amount, date, positions or free texts; rules check plausibility before data continues.

We can host the processing, run on our own hardware in the company or in a German cloud. Together we determine which documents are stored and when people check.

What this can look like

Typical situations from consulting, engineering, and technical teams. Not client case studies.

Beispiel 01

engineering and design department

Ausgangslage

Supplier invoices and delivery notes arrive by email, are printed and later transferred to the office program.

Ergebnis

Selection for invoice data with inspection view and transfer to accounting or shared folder.

Beispiel 02

Engineering office

Ausgangslage

Measurement sheets, checklists and customer templates end up in the mailbox as a scan or photo.

Ergebnis

Document recognition for customer data and form status, with list for manual review.

FAQ

Is it worth it with just a few documents?

If it's just a few receipts a month, often not. It is exciting when the same documents regularly arrive or mistakes when typing are expensive.

How does a fixed price come about?

We start with a document type, fixed fields, and sample files. Exactly this scope is calculated; other document types will be added later.

Where are sensitive documents processed?

Depending on your needs with us, on your own hardware in the company or in a German cloud. Access, storage and deletion will be clarified in advance.

Do we need an IT department and maintenance?

No, but someone needs to know sample receipts and the target system. Maintenance includes new layouts, field changes and technical updates.

Does this replace our accounting or professional program?

No. The analysis provides structured data and test proposals, the existing specialist software remains the leading system.

Book a free intro call

“In 30 minutes we clarify which asset — knowledge, relationships, specifications — justifies a system, and what the smallest useful slice is.”

Julius Haring, founder of aixRun
No obligation and free. One contact from idea to running system.

Free intro call 01516 7732274 [email protected]Contact form