AI process automation

Process automation combines recurring steps so that less is left behind and less typing is done.

About this solution

A workflow collects data from mail, chat, spreadsheets and specialist software, creates tasks and only brings people in for approval — instead of constantly copying back and forth.

Many small knowledge-intensive companies lose time on handovers: requests come in, someone sorts, someone types, someone asks, someone forgets the feedback. Mostly it's about process, data and clear responsibility.

We map the process from receipt to completion. AI helps where texts, documents or free answers need to be understood; fixed rules take care of the rest.

Depending on your wishes, the workflow runs on our own hardware in the company or in a German cloud. Rights, logs, and shares are set up to keep you in control.

How it fits together

First we clarify the bottleneck, then we build this solution and connect it to the tools your team already uses.

01
Consult
Together we look for the process with the most friction loss.
02
Hier
Automate
The workflow handles routines and asks for exceptions.
03
Connect
Mail, ERP, CRM, documents and n8n work together.

What this can look like

Typical situations from consulting, engineering, and technical teams. Not client case studies.

Beispiel 01

Engineering office

Ausgangslage

Project requests come via email, form and chat. Images, customer data and documents must be painstakingly compiled.

Ergebnis

Workflow for request receipt, data collection and task creation in the team.

Beispiel 02

Boutique consultancy

Ausgangslage

Estimates need vehicle data, error description, photos and part information from multiple sources.

Ergebnis

Automated lead time for quotes: collect data, request missing information and provide process for review.

Use cases

Sort requests and create tasks
Read documents and obtain approvals
Prepare queries by email or form
Automatically send status messages and reminders

Integrations

ERP and CRM
DMS and Microsoft 365
Tickets and support tools
n8n and APIs

Implementation

Week 1–2: You explain the procedure, exceptions and those responsible
Week 3–5: We build process logic, rules and AI steps
Week 6–8: Systems, mail and releases are connected
Week 9–12: Test operation, adaptation, go-live and monitoring

FAQ

Are we too small for process automation?

Not if a drain eats time almost every day. Getting started should be tight: one entrance, one destination system, clear approvals.

Is there a fixed price?

Yes, if the first procedure is clearly defined. Together we describe triggers, steps, systems and exceptions before building.

Where do workflows and data run?

Operation is possible with us, on our own hardware or in a German cloud. We decide this together according to system access, effort and where your data should be located.

Do we need IT and who keeps the process up to date?

You need someone who knows the process and can test it. Changes, error messages and new steps can be managed in maintenance packages.

Does this replace our specialist software?

No. Automation connects existing software and takes over routine work without replacing your ERP, CRM, or industry program.

Often pairs with

All services

Book a free intro call

“In 30 minutes we clarify which asset — knowledge, relationships, specifications — justifies a system, and what the smallest useful slice is.”

Julius Haring, founder of aixRun
No obligation and free. One contact from idea to running system.

Free intro call 01516 7732274 [email protected]Contact form

About this solution

A workflow collects data from mail, chat, spreadsheets and specialist software, creates tasks and only brings people in for approval — instead of constantly copying back and forth.

We map the process from receipt to completion. AI helps where texts, documents or free answers need to be understood; fixed rules take care of the rest.

Depending on your wishes, the workflow runs on our own hardware in the company or in a German cloud. Rights, logs, and shares are set up to keep you in control.

What this can look like

Typical situations from consulting, engineering, and technical teams. Not client case studies.

Beispiel 01

Engineering office

Ausgangslage

Project requests come via email, form and chat. Images, customer data and documents must be painstakingly compiled.

Ergebnis

Workflow for request receipt, data collection and task creation in the team.

Beispiel 02

Boutique consultancy

Ausgangslage

Estimates need vehicle data, error description, photos and part information from multiple sources.

Ergebnis

Automated lead time for quotes: collect data, request missing information and provide process for review.

FAQ

Are we too small for process automation?

Not if a drain eats time almost every day. Getting started should be tight: one entrance, one destination system, clear approvals.

Is there a fixed price?

Yes, if the first procedure is clearly defined. Together we describe triggers, steps, systems and exceptions before building.

Where do workflows and data run?

Operation is possible with us, on our own hardware or in a German cloud. We decide this together according to system access, effort and where your data should be located.

Do we need IT and who keeps the process up to date?

You need someone who knows the process and can test it. Changes, error messages and new steps can be managed in maintenance packages.

Does this replace our specialist software?

No. Automation connects existing software and takes over routine work without replacing your ERP, CRM, or industry program.

Book a free intro call

“In 30 minutes we clarify which asset — knowledge, relationships, specifications — justifies a system, and what the smallest useful slice is.”

Julius Haring, founder of aixRun
No obligation and free. One contact from idea to running system.

Free intro call 01516 7732274 [email protected]Contact form